Uprankly

How to Set Up Email Accounts

Email accounts are the sending infrastructure behind your outreach campaigns. Before you can launch a campaign, you need at least one connected email account.

Where to find it

Go to Link Builder > Email Accounts in the sidebar. You'll see your connected accounts, sending stats, and health indicators.

Connecting a new account

Click Connect Account in the top right. A modal opens with three options.

Gmail (OAuth)

The simplest option. Click Authorize with Google, sign in, and you're done. Uprankly connects through Google's OAuth — no passwords stored.

Outlook (OAuth)

Same process. Click Authorize with Microsoft and sign in with your Exchange or Office 365 account.

Custom SMTP/IMAP

Use this for other providers — Zoho, Hostinger, Fastmail, or your own mail server. Setup takes a few more steps:

  1. Create an app password in your email provider's settings
  2. Enter your outbound sender email address
  3. Fill in the SMTP settings: server, port (587 for TLS or 465 for SSL), username, and password
  4. Fill in the IMAP settings: server, port, username, and app password
  5. Click Verify and Mount Relay

Relay-only services like SendGrid, Mailgun, and Amazon SES aren't supported — they don't handle two-way email.

Account status

Each account shows one of three states:

  • Connected (green) — working normally
  • Reconnection Required (amber) — needs re-authorization, usually from Gmail watch expiry
  • Mailbox Inactive (red) — credentials need checking

If a reconnection banner appears at the top of the page, click Reconnect to re-authorize.

Setting daily sending limits

Click the three-dot menu on any account, then Manage. Under the Config tab, set your Daily Sending Limit (1–500 emails per day).

Recommended starting points:

  • New accounts: 20–50 per day
  • Established accounts: 100–200 per day
  • Warmed-up accounts: 300–500 per day

Start low and increase over time. Sending too many emails from a new account will hurt deliverability.

Adding a signature

In the Manage modal, switch to the Signature tab:

  • Enter your First Name and Last Name
  • Write your signature in the text editor
  • Click Save

Your signature is added to every email sent from that account via the {{accountSignature}} variable.

Domain verification

Under the Domain tab in Manage, you can add a tracking domain (e.g., track.yourdomain.com) and check your DNS records:

  • SPF — confirms you're authorized to send from your domain
  • DKIM — signs outgoing emails so receiving servers trust them
  • DMARC — sets the policy for what happens when an email fails SPF or DKIM
  • Tracking CNAME — enables open and click tracking

Each record shows one of four statuses: Verified, Mismatch, Not Found, or Error. Update your DNS based on the instructions shown, then click Check Status to re-verify.